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  1. #1

    Membership Committee

    Club membership committee

    Role and Responsibilities
    To be effective, a Rotary club needs members. Your club’s ability to serve the community, support The Rotary Foundation, and develop leaders capable of serving Rotary beyond the club level is directly related to the strength and size of your club’s membership base.

    Role
    The membership committee develops and implements an action plan for recruiting, retaining, and educating club members.

    Responsibilities
    The membership committee has the following responsibilities, which are explained in this manual:
    • Achieving club membership goals for the coming year (see Membership Section of the Planning Guide for Effective Rotary Clubs)
    • Educating and training club members about the importance of recruitment and retention of qualified, diverse members (see Recruitment, Classifications, Retention, and Education)
    • Conducting classification surveys to ensure the classifications are relevant to current business trends (see Classifications)
    • Conducting club assessments to ensure membership development efforts are effective (see Retention)
    • Developing an action plan for the club to act as a sponsor club for a new club organized in the district, if applicable (see Organizing New Clubs)
    Working with Club Committees
    The membership committee should work with the following club committees to meet membership goals:
    • Public relations committee (to elevate the image of your club in the community, making it more attractive to potential members and building pride in current members)
    • Service projects committee (to ensure that service projects are relevant to club members and to involve non-Rotarians in service projects to better understand the opportunities for service that Rotary membership provides)
    • Club administration committee (to plan weekly programs that educate members about Rotary and address their personal needs and interests)

    Subcommittees
    Depending on the goals of your committee, it may have the following subcommittees:
    • Recruitment
    • Classifications
    • Retention
    • Prospective member education
    • New member orientation and education
    • Continuing member education
    • Family of Rotary

    Membership – Creates and implements a comprehensive plan for finding and keeping club members.

    Club membership committee
    Resource materials from www.rotary.org

  2. #2
    mjuneb
    Guest

    Hi, I am a Rotarian from the Rotary Club of Zamboanga City North, RI District 3850. One of the challenges of Rotary nowadays is on membership- how to retain and how to recruit new members. Since yours is an e-club, I am curious if your e-club also experiences poor attendance to your meetings or if you also lose members? What strategies do you apply to keep the interests of your member?

  3. #3

    Here is one taken from another organisation but the following tips may be relevent to us at Rotary too...

    Member Retention Tips

    1. With the traditional welcome letter, send members a "thank you" note.
    2. When using testimonials, include some from members who aren't active in the Section, but still feel membership is valuable.
    3. Identify and recognize members with the most tenure.
    4. Identify at least four specific contacts to make with first-year members that are above and beyond the norm.
    5. Do an e-mail survey of important questions and issues as they arise.
    6. Color code correspondence so members can quickly identify types of information.
    7. Institute a "thank you" column in your Section newsletter and Web site to recognize members for involvement and leadership.
    8. Keep experienced members active through targeted involvement.
    9. During Section functions, suggest that officers look for new members and spend some time with them. Make sure new members nametags indicate their status.
    10. Give members "points" when they participate in any activity.
    11. Send mini-surveys that can be done quickly (via fax or e-mail)
    12. Develop a telephone orientation program for new members.
    13. When a new member joins, e-mail congratulations from a Section leader.
    14. Increase meeting attendance by featuring an interview with the meeting's featured speaker in the Section newsletter and/or Web site, before the meeting.
    15. List new members on the Section Web site.

    (Source: www.isa.org/filestore/sections/library/Member-Retention-Tips.doc)

  4. #4

    New CLP Membership Chair

    I have been informed by President Jennifer that I am the new CLP Membership Chair.

    To do a proper job, it means knowing the required role and responsiblities. Do read the info extracted from www.rotary.org.

    I would like to encourage a few of our fellow Rotarians to join me as part of this Committee. Together, we shall make the Club better and more enjoyable.

    To foster creativity and innovation, we shall maintain an attitude of learning and respect for others. There will be "no silly ideas". However "stupid", we will regard it is as a spark to a chain of other possible ideas.

    With this term of reference, we shall create a learning environment of "possibilities"...

  5. #5

    Too Young for Rotary?

    Did you know that centennial RI President Glenn Estess Sr. was just 32 when he joined Rotary? Sometimes young professionals are turned away as prospective members by clubs who consider them to be too young for Rotary. The next time you’re thinking about who to propose for membership, consider the ages at which these past RI presidents joined Rotary:

    Year Name Age at Induction

    2003-04 Jonathan B. Majiyagbe 33

    2002-03 Bhichai Rattakul 31
    2000-01 Frank J. Devlyn 30
    1998-99 James L. Lacy 34
    1997-98 Glen W. Kinross 29
    1996-97 Luis Vicente Giay 22
    1995-96 Herbert G. Brown 22
    1992-93 Clifford L. Dochterman 33
    1991-92 Rajendra K. Saboo 26
    1990-91 Paulo V. C. Costa 26
    1987-88 Charles C. Keller 27
    1984-85 Carlos Canseco González 28


    If any of these individuals had not been invited into Rotary because they were "too young," their clubs — as well as Rotary International — would have missed out on the huge contributions of service and leadership that they have provided throughout their many years of involvement. By not inducting younger members now, Rotary could be forfeiting a whole generation of future leaders.


    What’s different about today’s young professionals that makes them less qualified? Nothing! Considering the young executives of the technology boom, the increased specialization required of many professions, and the increased number of young people getting advanced education, today’s young professionals are just as qualified for membership as young people were 30 years ago.

    What’s different is the composition of clubs. The average age of Rotarians has been steadily increasing over the years. Whatever the reason for Rotary’s aging membership, the fact that membership is by invitation only means the impetus for change lies in the hands of Rotarians.

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